About the Role
The Regulatory and Proposal Associate provides administrative and operational support to the Business Development and Administrative Offices. This role focuses on documentation management, regulatory compliance, proposal coordination, and monitoring of business development activities to ensure smooth execution of projects, partnerships, and organizational growth initiatives.
The position plays a key role in maintaining compliance with regulatory requirements, supporting proposal submissions, and ensuring accurate and timely documentation across all company operations and affiliates.
Requirements
Provide administrative and operational support to the Business Development Office
Assist in preparing business proposals, reports, presentations, and official correspondence
Maintain and update records of clients, partners, and business development opportunities
Monitor timelines, submissions, and documentation related to business development initiatives
Process, renew, and maintain all regulatory and compliance requirements for company operations and business affiliates
Prepare and submit applications for renewal of sanitary permits for business establishments and delivery vehicles
Oversee processing and renewal of insurance policies including general liability, workers compensation, and vehicle insurance
Prepare and file business licenses, annual corporate reports, occupancy permits, and fire permits
Maintain and update the companys SAM System for Award Management registration to ensure eligibility for government contracting
Organize, upload, and maintain regulatory and corporate documents in structured digital filing systems to ensure accuracy, accessibility, and compliance
Conduct regular monitoring of RFPs and ITBs, support proposal preparation, and ensure timely submission of required documentation
Maintain complete and up to date documentation for all PSS RFP requirements to ensure compliance with solicitation guidelines and audit readiness
Prepare weekly client billing, compile supporting documentation, and submit complete and accurate billing packages for collection
Support compliance with internal procedures, reporting standards, and operational requirements for the firm and its affiliates
About the Company
Education
Bachelors degree in Business Administration, Management, Marketing, or a related field
Experience
Entry level to two years of relevant administrative, regulatory, or office support experience